The Control of Asbestos Regulations (CAR) 2012 require every non-domestic property built before 1999 to have an Asbestos Management Plan. This document is intended to explain, and provide guidance on how the person responsible for the building, (the Duty Holder), intends to manage the asbestos present, to prevent people being exposed to the asbestos.
If no asbestos has been found, then the plan will include survey reports that demonstrate this. And as noted on the asbestos refurbishment or demolition-survey page, there may still be asbestos within the building that has not been identified.
Unfortunately, the asbestos management plan is not a one-off job. It will need to be kept up-to-date for as long as you have asbestos-containing materials present in your buildings.
The Asbestos Management Plan should be a simple, understandable document that addresses:
Who is responsible for managing asbestos
Asbestos policy, signed by the Managing Director
Asbestos management survey documents for the building or site
Asbestos refurbishment / demolition surveys for the building and / or site
The asbestos register of all asbestos items identified in all reports for the building or site
Asbestos action plans for all asbestos items identified in all reports for the building or site
Asbestos re-inspection documents for asbestos containing materials
Any documentation for asbestos removal
All documentation for airborne fibre monitoring
Information to assist the Duty Holder to manage the asbestos on his or her site proactively
How to manage asbestos
Depending on the condition of the asbestos, you may need to manage asbestos short-term, or longer-term. Short-term measures are required to make safe / protect the known asbestos item in the interim period, from identification, until removal, or remedial measures are undertaken. In these instances, leaving the asbestos in place and making safe has been deemed the safest option. This may include restricting access to the area until remedial works have been undertaken.
Managing high risk items
Management of high risk items in the asbestos management plan may require management measures such as restricting access, physical protection, and / or a re-inspection more frequently e.g. every 3 months – to verify that it is not deteriorating.
These re-inspections will assess the condition of the asbestos containing material, and the level of risk, and evaluate the environment in which the asbestos is situated.
Longer term asbestos management plans
For those with asbestos under containment, the plan will include re-inspection of known asbestos items at least annually, and update to the asbestos register.
The aim is to identify any changes, such as degradation of the material around the asbestos, which may pose new risks.
Asbestos priority risk assessment
Part of the management plan is a priority risk assessment. This involves inspection of known asbestos items and takes account of environment in which the item is located. It assesses the asbestos material algorithm – using factors including product, surface treatment, damage, and type, as well as building use, likelihood of disturbance, maintenance and exposure. This standard assessment will produce a risk score ranging from very low to high risk.
Asbestos remedial work
It’s not always necessary to remove asbestos. It can be managed safely in situ. If the ACM is low-risk, or it can be isolated, and kept safe from damage, then this could be the best option. This is only the case so long as deterioration or disturbance does not occur; hence the need for asbestos re-inspections.
Re-inspection is instigated as part of a management plan; often for known asbestos, or wherever this is deemed necessary.
Where asbestos is present, the minimum frequency of re-inspection should be annual. It is important to reassess the condition of the material, and any damage, as well as degradation of any seals / sealants to the asbestos material.
Particular attention is given to any areas in which removal has occurred. This will have been documented in a previous action plan. Environmental Inspection will then independently check that the asbestos has been removed / remediated to a satisfactory standard, and update the asbestos register accordingly.
It may be that new Asbestos Containing Materials (ACMs) are added to the asbestos register after changes are made to a property, due to the asbestos not being accessible previously, and identified during an asbestos refurbishment / demolition survey. It may also be that access has been gained to an area not previously accessed.
What can you expect in an Asbestos Management Plan?
Environmental Inspection’s asbestos management plans are comprehensive, but also easy to use. They are a key aspect of ensuring your legislative compliance. The asbestos management plan encompasses all the asbestos management processes on a site / in a building.
They will include:
- Who has what responsibilities in relation to management of asbestos at the premises?
- Asbestos policy.
- Details of how your legal requirements will be met.
- What (if any) external support is required.
- Surveys required, and their purpose.
- Reporting arrangements.
- Emergency procedures.
- The concentrated asbestos register, compiling only known asbestos items from all surveys.
- Asbestos Action Plans for each asbestos item.
- Any and all historic and current asbestos re-inspection documents.
- The current asbestos management survey for each building / overall site.
- Any and all historic asbestos refurbishment / demolition surveys.
- Any and all historic specifications of any removal / remedial works.
- Any and all historic airborne fibre monitoring certificates.
- Contractor asbestos acknowledgement sign-in forms